Higher Education
Institutions of higher learning have unique property management needs from the physical tracking and accountability, as well as the accounting. InCircuit has years of experience with creating software solutions to meet these unique needs.
One of the distinctive features of higher education property management is that while there is usually one, central property management person or group, the overall management of property involves the help of all departments. InCircuit understands these challenges and has incorporated software features such as department-based security, inter- and intradepartmental transfers, auto-approvals, email notifications and more.
Asset Management
For the Property Manager at your higher education institution, maintaining accurate records of assets means keeping track of the movement of items throughout their lifetime. In an academic setting, the only way to insure this is to take advantage of all available technology to automate processing where possible. InCircuit automates transfers, approval routing, email notification, and email reminders to departments and property management to save time and maintain high standards of data integrity. Customized for university's needs, InCircuit's software features online inter- and intradepartmental transfers with auto-approval of transfers available.
Our customizable system enables you to track assets using existing terminology and rules, and our field names and organizational hierarchy can be changed to accommodate the requirements of your existing system. The result is an easy-to-use system that enables departments to do the things you need them to for maintaining records.
Inventory Control
InCircuit's Scan & Validate (S&V) is software for bar code scanning and managing data in the field, but it also automates reconciliation, reporting and every aspect of the inventory certification process. Its web-based design makes it ideal for the higher education setting. It can accommodate one user, or dozens of simultaneous inventories by department property managers across the campus.
Its online design allows the property management office to monitor the progress of all inventories and produce real time reports on ongoing inventories. The security settings are very flexible and allow the central managers to approve all changes before they are posted to the main asset records. When that time comes, S&V can update the asset records and post all applicable history with the touch of a button.
Surplus Management
Experienced property managers know that improper record keeping of the disposal of property is a major cause of lost item reports. Audit trails are critical and the disposal process is usually well established. InCircuit's Surplus Management Software includes online disposal requests, optional approvals, email notification, surplus warehousing, and much more. Our flexible software means you can incorporate your policies and procedures right into the software to insure proper tracking and enforce compliance.
Surplus pickup and delivery scheduling enables your department to act quickly to minimize timely delays that result in items being thrown away or moved before they can be processed. In addition, we have special functionality to address the special needs of surplus resulting from sponsored research.
Our online transfers are smart and include features such as online "PC cleaning" certification tracking for Departments to sign off on during the surplus process. InCircuit's software allows for inter- and intradepartmental transfers with department-level approvals.
Once the surplus is collected, we offer multiple options for getting the most back from your asset investment. Whether it's onsite re-sale, live auctions, or online auctions, our software automates the entire process and documents every step along the way.
Online Auction
InCircuit's Online Auction module brings "eBay-style" auctions right to your fingertips. The Online Auction module allows you to send items from your Surplus Warehouse straight to the online auction manager. Integration with the current asset and surplus systems means all the data there is available for posting (after editing), and the disposal proceeds can be automatically updated on the asset records after the sale is complete. We even integrate with your procurement gateways so you can hand the sale transaction off to the appropriate entity.
The best part is we do this for ZERO commission. The Online Auction module is just another component in InCircuit's Surplus Management Software.
Fleet Management
InCircuit's Fleet Management Software is designed for the unique needs of fleet management at the university level. In many cases, traditional fleet management systems include too much functionality in some areas and lack required features in other areas.
InCircuit's software includes modules such as Home Storage and Personal Assignment Tracking with comprehensive tracking and audit trails. Our Motor Pool functionality is designed for your unique requirements. The fuel and maintenance tracking is designed to accept entries made on Fuel Cards in other systems, as well as entries by campuses with only one or two vehicles. InCircuit offers VIN decoding, which guarantees the correct entry of critical attributes of every vehicle.
Most importantly, InCircuit collects data and includes reports on metrics critical for those responsible for making decisions concerning the institution's fleet and the best way to utilize the enormous investment it represents.
