K-12 School Districts
For many school districts, assets are distributed widely across dozens of schools, and the resources available to keep track of them are spread thin. AssetWorks' online software and easy-to-use processes make it easier for school-based property managers to keep their data clean, organized and accessible. Our automated processes drastically reduce the time it takes to complete actions such as initial tagging, transfers, and surplus requests. By incorporating all processes into the system with no more paper forms, every transaction and approval is marked on the history of the record. In addition, AssetWorks' software includes the security and accounting functionality you would expect in a world-class asset management system.
Asset Management
For the School District Property Manager, maintaining accurate records of assets means keeping track of the movement of items throughout their lifetime. In the district setting, the only way to insure this is to take advantage of all available technology to automate processing where possible. AssetWorks automates transfers, approval routing, email notification, and email reminders to schools and property management to save time and maintain high standards of data integrity. Customized for school district's needs, AssetWorks' software features online transfers with auto-approval of transfers available.
Our customizable system enables you to track assets using existing terminology and rules, and our field names and organizational hierarchy can be changed to accommodate the requirements of your existing system. The result is an easy-to-use system that enables local schools to do the things you need them to for maintaining records.
Inventory Control
AssetWorks' Scan & Validate (S&V) is software for bar code scanning and managing data in the field, but it also automates reconciliation, reporting and every aspect of the inventory certification process. Its web-based design makes it ideal for a school district setting. It can accommodate one user or dozens of simultaneous inventories by property managers across the district.
Its online design allows the property management office to monitor the progress of all inventories and produce real time reports on ongoing inventories. The security settings are very flexible and allow the central managers to approve all changes before they are posted to the main asset records. When that time comes, S&V can update the asset records and post all applicable history with the touch of a button.
Surplus Management
Experienced property managers know that improper record keeping of the disposal of property is a major cause of lost item reports. Audit trails are critical and the disposal process is usually well established. AssetWorks' Surplus Management Software includes online disposal requests, optional approvals, email notification, surplus warehousing, and much more. Our flexible software means you can incorporate your policies and procedures right into the software to insure proper tracking and enforce compliance.
Surplus pickup and delivery scheduling enables your district or school to act quickly to minimize timely delays that result in items being thrown away or moved before they can be processed.
Once the surplus is collected, we offer multiple options for getting the most back from your asset investment. Whether it's onsite re-sale, live auctions, or online auctions, our software automates the entire process and documents every step along the way.
Online Auction
AssetWorks' Online Auction module brings "eBay-style" auctions right to your fingertips. The Online Auction module allows you to send items from your Surplus Warehouse straight to the online auction manager. Integration with the current asset and surplus systems means all the data there is available for posting (after editing), and the disposal proceeds can be automatically updated on the asset records after the sale is complete. We even integrate with your procurement gateways so you can hand the sale transaction off to the appropriate entity.
The best part is we do this for ZERO commission. The Online Auction module is just another component in AssetWorks' Surplus Management Software.
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Here is a sample of some of the K-12 School Districts that rely on AssetWorks for their asset management needs:
- Kansas City School District
- Virginia Beach Public School System
