Local Government
Local Government Asset Management brings a myriad of unique circumstances and requirements. Not only do these property offices manage city or county government property, they often are responsible for the equipment of sheriff's departments, fire and rescue, emergency management, and other entities.
Management of local government property poses additional distinct challenges including managing capital assets, consumable inventory, and assets that fall somewhere in-between, such as uniforms. In addition, the nature of how the equipment is assigned is unique in that the location for some assets may be a vehicle, person, or truck, rather than a fixed building and room. Further, the policies for purchasing, tagging, tracking, moving, inventorying and disposing of assets are clearly described and often are not easily changed. InCircuit has experience dealing with these unique circumstances and can provide a single software solution to meet the needs of each local agency.
InCircuit's Asset Management Software is flexible so you can incorporate your tracking and reporting requirements right into the software. This automates processes, saves time, and maximizes accountability – all while maintaining compliance to the regulations defined by local government.
Asset Management
Built from 15 years of consulting experience, InCircuit's Asset Management Software is designed to conform to the rules and processes you have to live by, and saves time by automating critical processes such as transfers and disposals.
The parent-child relationship feature allows assets to be permanently or temporarily assigned to other assets, such as assigning equipment on a truck or a squad car. InCircuit's Asset Management Software also features flexible location and organizational hierarchy allowing customizable security and special circumstances, such as assigning People as Locations.
Our customizable software enables you to track assets using existing terminology and rules and integrates with existing systems. Your reporting options with InCircuit are endless with both predefined and ad hoc reporting options.
Inventory Control
InCircuit's Scan & Validate (S&V) is software for bar code scanning and managing data in the field, but it also automates reconciliation, reporting and every aspect of the inventory certification process. Its web-based design makes it ideal for local governments. It can accommodate one user or dozens of simultaneous inventories by property managers across the district.
Its online design allows the property management office to monitor the progress of all inventories and produce real time reports on ongoing inventories. The security settings are very flexible and allow the central managers to approve all changes before they are posted to the main asset records. When that time comes, S&V can update the asset records and post all applicable history with the touch of a button.
Surplus Management
Experienced property managers know that improper record keeping of the disposal of property is a major cause of lost item reports. Especially in Government, audit trails are critical and the disposal process is usually well established. InCircuit's Surplus Management Software includes online disposal requests, optional approvals, email notification, surplus warehousing, and much more. Our flexible software means you can incorporate your policies and procedures right into the software to insure proper tracking and enforce compliance.
Once the surplus is collected, we offer multiple options for getting the most back from the your government's investment. Whether it's onsite, live auctions, counter sales, or online auctions, our software automates the entire process and documents every step along the way.
In an ideal setting, your investment in assets should be put back into service whenever possible. Our reutilization features allow eligible entities to shop the surplus warehouses online before spending new money on the same items. Reimbursement and other reports are based on years of experience.
Online Auction
InCircuit's Online Auction module brings "eBay-style" auctions right to your fingertips. The Online Auction module allows you to send items from your Surplus Warehouse straight to the online auction manager. Integration with the current asset and surplus systems means all the data there is available for posting (after editing), and the disposal proceeds can be automatically updated on the asset records after the sale is complete. We even integrate with your procurement gateways so you can hand the sale transaction off to the appropriate entity.
The best part is we do this for ZERO commission. The Online Auction module is just another component in InCircuit's Surplus Management Software.
Fleet Management
InCircuit's Fleet Management Software is designed for the unique needs of fleet management for government. Due to the great diversity across Agencies, traditional fleet management systems often have too much functionality in some areas and lack required features in other areas.
InCircuit's software includes modules such as Home Storage and Personal Assignment Tracking with comprehensive tracking and audit trails. Our Motor Pool functionality is designed for the unique requirements of Government. The fuel and maintenance tracking is designed to accept entries made on Fuel Cards in other systems, as well as entries by agencies with only one or two vehicles. InCircuit offers VIN decoding, which guarantees the correct entry of critical attributes of every vehicle.
Most importantly, InCircuit collects data and includes reports on metrics critical for those responsible for making decisions concerning the fleet and the best way to utilize the enormous investment it represents.
Not your industry? Check out one of our other industry-specific pages:
Here is a sample of some of the local government entities that rely on InCircuit for their asset management needs:
- Leon County - FL
- City of Jackson - MS
