State Government
In most State government agencies, proper management of asset records is a matter of law. The policies for purchasing, tagging, tracking, moving, inventorying and disposing of assets are clearly defined and must be followed.
AssetWorks' State Asset Management Software's flexibility makes incorporating your tracking and complying to legal requirements a breeze. Our asset management software automates processes, saves time, and maximizes accountability – all while maintaining compliance to the regulations defined by state government.
Asset Management
Most ERP or financial accounting systems approach asset management from the accounting perspective. AssetWorks' approach caters to the needs of the State property manager as well as the accounting department. Built from 15 years of consulting experience, our Asset Management Software conforms to the rules and processes you have to live by, and saves time by automating critical processes such as transfers and disposals.
Inventory Control
AssetWorks' Scan & Validate was designed for State Agencies. It includes software for bar code scanning and managing data in the field, but it also automates reconciliation, reporting and every aspect of the inventory certification process. Its web-based design makes it ideal for a single scanner, or dozens of units used by property managers across the State.
Its online design allows the property management office to monitor the progress of all inventories and produce real time reports on ongoing inventories. The security settings are very flexible and allow the central managers to approve all changes before they are posted to the main asset records. When that time comes, S&V can update the asset records and post all applicable history with the touch of a button.
Surplus Management
Experienced property managers know that improper record keeping of the disposal of property is a major cause of lost item reports. Especially in State Government, audit trails are critical and the disposal process is usually well established. AssetWorks' Surplus Management Software includes online disposal requests, optional approvals, email notification, surplus warehousing, and much more. Our flexible software means you can incorporate your policies and procedures right into the software to insure proper tracking and enforce compliance.
Once the surplus is collected, we offer multiple options for getting the most back from the State's investment. Whether it’s onsite, live auctions, counter sales, or online auctions, our software automates the entire process and documents every step along the way.
In an ideal setting, the State's investment in assets should be put back into service whenever possible. Our reutilization features allow eligible entities to shop the surplus warehouses online before spending new money on the same items. Reimbursement and other reports are based on years of experience.
Online Auction
AssetWorks' Online Auction module brings "eBay-style" auctions right to your fingertips. The Online Auction module allows you to send items from your Surplus Warehouse straight to the online auction manager. Integration with the current asset and surplus systems means all data is available for posting (after editing), and the disposal proceeds can be automatically updated on the asset records after the sale is complete. We also integrate with your state procurement gateways so your agency can hand the sale transaction off to the State Treasurer or other appropriate entity.
The best part is we do this for ZERO commission. The Online Auction module is just another component in AssetWorks' Surplus Management Software.
Fleet Management
AssetWorks' Fleet Management Software is designed for the unique needs of fleet management at the State level. Due to the great diversity across State Agencies, traditional fleet management systems often have too much functionality in some areas and lack required features in other areas.
AssetWorks' software includes modules such as Home Storage and Personal Assignment Tracking with comprehensive tracking and audit trails. Our Motor Pool functionality is designed for the unique requirements of State Government. The fuel and maintenance tracking is designed to accept entries made on Fuel Cards in other systems, as well as entries by agencies with only one or two vehicles. AssetWorks offers VIN decoding, which guarantees the correct entry of critical attributes of every State vehicle.
Most importantly, AssetWorks collects data and includes reports on metrics critical for those responsible for making decisions concerning the State's fleet and the best way to utilize the enormous investment it represents.
State Agencies For Surplus Property (SASP GSA Surplus)
AssetWorks' Surplus Management Software is the only software application that includes comprehensive functionality for the GSA Surplus Property Program. AssetWorks has developed specialized federal surplus software for the unique needs of SASP managers.
The Federal Surplus Module automates and tracks all aspects of the GSA Federal Surplus program. Transfers, Warehouse, Counter Sales, Utilization & Compliance, Live Auction, and comprehensive reporting combine seamlessly to allow you to maximize your returns with user-friendly workflow automation. Reporting options includ over/short, Federal Form 3040, compliance, ad hoc, user-defined and other standard reports.
