InCircuit Asset Management Software

Asset ManagementInCircuit's Asset Management Software (AMS) conforms to the unique needs of today's property manager. Our applications are built to a "Best Practices" standard, but on an architecture that can be customized quickly and affordably. You can incorporate your policies, procedures and unique data elements right into the software. Whether you're supplementing an existing system or creating a comprehensive, integrated solution, our modular approach lets you include what you need to get the job done. This means you now work smarter, maximizing your efficiency and quality of data.

Features include:

  • Asset Records - Customizable asset record detail forms
  • Location-Based Security - Flexible location hierarchy
  • Tracking - Owner, assignment, repair, calibration, maintenance and utilization tracking
  • Disposals - Batch disposal with unlimited disposal method options
  • Fund Accounting - Allocate expenses across multiple funds
  • Depreciation - Maintain an unlimited number of depreciation methods
  • History - Complete history tracking and audit trails
  • Reports - Standard asset, GASB, depreciation, ad hoc and user-defined reporting
  • Schedules - NIGP and custom classification schedules
  • Transfers - Automated transfer management with email notification and optional approvals

Benefits include:

  • Eliminate timely delays with automated transfers and comprehensive electronic audit trails.
  • Seamless integration for maximum efficiency. Reduce the learning curve of changing systems by using your existing terminology for processes and data elements.
  • Manage property from acquisition through disposal without sacrificing the security of your data. InCircuit’s software regulates users to securely interact with only the necessary elements at different stages of the process.
  • Keep all data and process information in one place. Integrate key data and business processes into one system including the location of the asset, transfer process details, maintenance, calibration and repair tracking, automated approval routing, and more.
  • Personal IT resource. InCircuit’s hosted software model provides a dedicated IT resource for the property management department.

Our software is designed and customized to specifically meet the needs of your industry and company. Visit one of our industry-specific pages to learn more:

Optional Modules for Asset Management

Depreciation

Organizational structure, historical data, and reporting needs often make conversion to an alternative depreciation tool challenging. InCircuit's Depreciation Module is flexible, so it can be tailored to meet the specific needs of any organization. Use it to configure and maintain an unlimited number of depreciation methods, and modify the system so it works for your unique needs.

InCircuit's Depreciation Module offers:

  • Customizable Disposal Options – Pre-determine how to depreciate assets upon disposal
  • Customizable Transfer Options – Establish depreciation rules for transferred assets
  • Depreciation Conventions – Both standard and custom conventions are available
  • Customizable Schedules – Adjust the depreciation calculations to match prior years’ reporting
  • Business Rules – Specify rules on depreciation, based on Fund Accounting, Asset Type, Salvage Value, Cost Thresholds, and other variables
  • User-Specified Estimated Life – Supports both default and user-specified life lengths associated with Category or Class Codes
  • GASB 34/35 Reporting
  • Reporting – Comprehensive standard and user-defined reporting

Transfer Management

A well planned transfer process plays a key role in effective property management. Complete with email notification, flexible approval routing, and system-monitored timers, Transfer Management completely automates the transfer process. You can even incorporate your business rules into the software to enforce compliance, increase efficiency, and eliminate errors and delays.

Change Request Management

Integrated Change Request and Approval: Flexible, Efficient Control

Distributing data entry and maintenance activities to custodians in the field is one of the major advantages of a contemporary asset management system. Administrative control, however, is a necessity to ensure data integrity and to adhere to the policies of your organization. InCircuit’s Change Management application is key to maintaining central control while maximizing the efficiency of your asset management system.

Conforming to Your System and Procedural Requirements

What sets InCircuit apart is our ability to ensure asset management using contemporary tools and best practices, while conforming to the unique policies and procedures of your organization.The Change Management feature applies to any field or process in the application.
Change Management offers managers more flexibility than ever before. The approval process integrates human judgment into a completely automated process. It’s the best of both worlds.

Key Features

-Controls sensitive items
-Enforces accountability with detailed audit trails
-Ensures high quality data by monitoring changes to controlled data elements
-Integrates existing policy into the Change Request process
-Saves time with automated approval and implementation processes

Asset Maintenance & Calibration

The Asset Maintenance & Calibration Module provides all of the required notifications for equipment maintenance and keeps a detailed history for reporting purposes.